Privacy Policy

Data Protection Officer and Data Controller

Dr Jane L Heslop

Registered with the Information Commissioner's Office (ICO)

Privacy Notice

Airmed Psychology will manage your psychological records with great concern for privacy and confidentiality in accordance with current professional and legal standards.  Although the security of your personal data has continuously been addressed by reference to the British Psychological Society’s (BPS) Code of Conduct and the Health and Care Professionals Council (HCPC) Standards of Conduct, Performance and Ethics, the way this Practice handles personal data has been strengthened by the provisions of the General Data Protection Regulatiions (GDPR) which requires us to identify the legal basis upon which we process your personal data.
We need to process your personal data to fulfil our contractual obligations to undertake the psychological work that needs to be done and requested by the client.  We will process all personal data that you share with us for the purpose of your assessment and other intervention agreed upon.  Our processing of your personal data is, therefore, necessary if we are to fulfil our contract with you.

Information is collected to assess and support children and young people where requests have been made by parents, carers, and educational settings. During this work, the following information may be collected:

  • Basic information such as name, date of birth, address 
  • Information regarding the child/young person’s special educational needs
  • School specific information such as attainment, assessment data, attendance
  • Information about home and family life
  • Information from other professionals such as social services, speech, and language service.

This information will be processed in accordance with the GDPR 2016/679:

  • 6(1)(c) processing is necessary for compliance with a legal obligation to which the controller is subject; the Children and Families Act (2014) and the SEND Code of Practice (2015)
  • 9(2)(b) processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law in so far as it is authorised by Union or Member State law or a collective agreement pursuant to Member State law providing for appropriate safeguards for the fundamental rights and the interests of the data subject;
  • 9(2)(f) processing is necessary for the establishment, exercise or defence of legal claims or whatever courts are acting in their judicial capacity.
  • 9(2)(h) processing is necessary for the purposes of preventative or occupational medicine, for the assessment of working capacity of the employee, medical diagnosis, the provision of health or social care or treatment of the management of health or social care systems and services on the basis of Union or Member State law or pursuant with contract with a health professional and subject to the conditions and safeguards referred to in paragraph 3.

Airmed Psychology will receive information relating to the child or young person from school staff, family members, other professionals or agencies who have current or historic involvement or from the child or young person themselves. Information will be stored securely two years from the date when the final report is sent or from the last date you have communicated with us. If you wish to complain about the way your personal information has been handled by Airmed Psychology, you should contact the ICO.


Further Information
When you make contact with us using our website, you may provide certain information about yourself.  The information you provide will be kept confidential and will not be forwarded to any third party service provider.
This site may include links to other sites which we consider may be of interest to you.  We cannot be liable for their content.  Users link to other sites at their own risk and use such sites according to the terms and conditions of use of such sites.
The material on our website is for general information only and does not constitute professional advice.  You should take specific advice before taking a course of action as we do not accept directly or indirectly any responsibility for loss arising directly or indirectly from reliance on information on this site.
Given that the Internet uses an open system we cannot warrant that the site and downloads reach you virus-free.  You must, therefore, take all appropriate precautions for your own safety.